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Administrative Assistant II US-VA-Restricted (Falls Church)

Company: PAE
Location: Falls Church
Posted on: July 1, 2020

Job Description:

Supporting the Most Exciting and Meaningful Missions in the World Administrative Assistant II PAE National Security Solutions, is looking for an Administrative Assistant II to provide direct administrative support to a group with general supervision. Administrative Assistant II entails support to a function area. Ability to coordinate and execute admin support to ensure the orderly and efficient accomplishment of the work of a group, office, program/project or leadership team. Candidate Must have an Active and Eligible for Crossover at the TOP SECRET/SCI security clearance with Poly at time of employment. Duties: Specific duties and responsibilities will vary based on assignment area. - Maintain schedule of appointments and monitor telephones for a manager and/or other officers in work unit - Coordinate and/or assist with planning, scheduling, organizing, and executing meetings, conferences and off-sites; may participate in meetings and events, serving as a recorder. - Proofread and edit office correspondence; draft routine, standard documents. - Coordinate or assist with office move activities, construction, or renovation projects within work unit. Coordinate the administrative schedule with customer. - Perform back-up duties for other offices within the work unit to ensure administrative support coverage. - Maintain and organize relevant reference materials and working files for easy retrieval. - Initiate and monitor check-in/out procedures for personnel - Greet and/or escort all office visitors. - Serve as time and attendance recorder and/or administrator - Arrange travel, coordinate itineraries, including passport/visa/cover requirements - Create and submit travel, order supplies, maintain inventory, issue equipment, provide basic troubleshooting - Oversee and account for inventory - Open, sort and distribute incoming mail, newspapers, faxes or other documents - Maintain and update assignment-specific databases or spreadsheets as required - Plan, organize, schedule and/or execute routine or transactional steps in a process, initiate - requests for needed reports - Prepare, track, and analyze statistics or metrics related to supported process or program. Knowledge, Skills/Abilities - Basic knowledge of Microsoft Office Suite applications (Power Point, Word, Outlook, Excel) - Analytical skills sufficient to assess moderately complex information from multiple sources and - draw logical conclusions. - Ability to communicate in a clear and concise manner both oral and written. - Planning and organizational skills to systematically organize, track, and complete work activities. - Interpersonal skills to collaborate on work activities, - Time management skills to meet and adapt to changing requirements and priorities - Ability to establish, maintain, and leverage contacts and professional relationships to network across departments - Ability to be discreet and maintain confidentiality. - Ability to apply basic customer service skills sufficient to support customer relations and respond to customers' questions and/or concerns. Qualifications: - Clearance Requirements: - Must have an Active and Eligible for Crossover at the TOP SECRET/SCI security clearance with Poly at time of employment. - Educational Requirements: - High School Diploma or GED - Associates Degree Preferred - Experience Requirements: - Minimum of 2 years of prior administrative support or comparable experience. - Applicable vocational education may be substituted for up to 1 year of work experience. Work Environment - Work is typically performed in an office environment, requiring the use of computer terminals and standard office equipment to accomplish work objectives. While performing the duties of this job, use fingers and hands to type or write; reach with hands and arms; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. - Depending on assigned work unit, work may be conducted in a service center type environment. - The position may require lifting or carrying equipment averaging 50 lbs. - Depending upon assignment, shift work and/or occasional local and domestic travel may be required. PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. EEO is the Law Poster EEO is the Law Poster Supplement

Keywords: PAE, Washington DC , Administrative Assistant II US-VA-Restricted (Falls Church), Administration, Clerical , Falls Church, DC

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