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ADMINISTRATIVE ASSISTANT (DA)

Company: Melwood
Location: Fort Belvoir
Posted on: February 16, 2020

Job Description:

DescriptionINTRODUCTION

  • This position is set aside for a person with a disability according to the Ability One government contract.
  • Proof of disability is required prior to interviewing
  • Computer assessment testing is required as part of the hiring process
  • Work location is Fort Belvoir, VA
  • Must be able to obtain/maintain a Secret government clearance
  • Starting date for this position is September/October 2020QUALIFICATIONS
    • This position requires Bachelors Degree in Business, Business Management or related field of study
    • Minimum of seven (7) years related experience in Executive Level Administration
    • Outstanding organizational and communication skills (written and orally)
    • Outstanding writing, spelling, grammar, proofreading, editing, typing skills
    • Computer savvy with outstanding MS Office skills to include MS Word, Access, Excel & PowerPoint and SharePoint
    • High attention to detail
    • Selfmotivated, responsible, responsive individual who is a self-starter as well as a team player
    • High dependability to include excellent attendance and outstanding punctuality.INTRODUCTION
    • Under the general direction of the Project Manager and/or Site Supervisor, the person hired is responsible for and shall perform administrative support for the client at Fort Belvoir, VA.KEY KNOWLEDGE AND SKILLS
      • The following knowledge and skills are not all inclusive, but are indicative of the requirements that contractor personnel shall possess as part of this contract:
      • Contractor personnel shall have experience and expertise that demonstrates an in-depth knowledge and background in providing professional and administrative support services in a DOD environment.
      • Possess the ability to correspond and edit documents
      • Have excellent communication skills in English (verbal, written, and computer)
      • Have the ability to effectively plan, organize and execute assignments
      • Have the ability to complete tasks in a timely manner and with minimal oversight
      • Have extensive knowledge of technical editing and analysis techniques
      • Have experience producing executive-level briefings and presentations
      • Exhibit accepted customer service practices and professional acumen in response to daily tasks, suspense's, and requests for information
      • Additionally, possess the ability to perform the tasks related to correspondence and editing of documents below
      • Knowledge and use of current Microsoft Office productivity software (Word, Excel, Access, PowerPoint, and Outlook) to prepare documents, listings, tables, briefings, and worksheets
      • Assist in the writing/editing/maintenance of various issuances to include Standard Operating Procedures (SOPs) as well as notices and instructions
      • Review and finalize papers, research reports, correspondence, records and forms, ensuring accuracy, completeness, and compliance to agency policies and procedures
      • Draft, review, edit, correct, and finalize all types of correspondence and documentation, to include letters, memorandum, presentations, studies, assessments, and reports for release or signature.
      • Provide distribution and maintain a transmittal tracking system for all correspondence
      • Format edits to ensure that each briefing/presentation conforms to DOD and Client policy in presentations, content and legal requirements
      • Possess the ability to post/remove documents from SharePoint sites and update information on SharePoint sites.
      • Possess knowledge of the Enterprise Information Systems (EIS) to execute, track, and close out department EIS taskers
      • Knowledge of Records Management required to maintain and execute Records Management File Plans
      • Awareness of the Defense Travel System (DTS) to ensure Department Head travel orders are processed and tracked accordingly as required.Key ResponsibilitiesTravel Requirements Development
        • Gathers travel requirements from Office personnel to schedule and prepare official government travel orders and ensure all information required is initiated into the government travel request system
        • Supports the execution of travel itineraries (e.g. travel reservations, travel vouchers and reports) as needed in support of the travelerOffice Administration
          • Maintain a professional office environment that is open and welcoming to staff and visitors (e.g. organized, free of clutter, well lit)
          • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies and placing and expediting orders for supplies
          • Coordinates new employee computer and phone requirements
          • Maintain electronic and hard copy filing system
          • Coordinates office moves, including phone and LAN line moves
          • Serves as the point of contact for office equipment repair, including printers and copiersCorrespondence, Reports, and Presentations
            • Expertly drafts and routes non-technical executive correspondence.Training Compliance Tracking
              • Oversees compliance for employee training requirements
              • Tracks and ensures all employee training requirements are met by communicating to Office personnel verbally, via email, and in Office staff meetings when training requirements have been announced and at the completion of training.Office Schedule Management
                • Assists in Performance Appraisal schedulingCommunications
                  • Interfaces professionally and effectively with external customers and contractors
                  • Manages conference room scheduling and setup
                  • Answer Office management phone calls when Office management are not available and take message and convey call information to the appropriateVisitor Badge Processing
                  • Serves as backup for visitor/contractor badges and access control for Office including badge processing for visitorsADDITIONAL QUALIFICATIONS
                    • This position includes the ability to meet deadlines, the utilization of superior multitasking skills in an operations environment, communication in a professional and diplomatic demeanor, working non-standard work hours driven by mission support schedules and providing time critical and extremely accurate follow-up to all customer and management inquiries.
                    • The Administrative Assistant shall be proficient in the use of the Microsoft Office Suite (e.g. Word, Excel, PowerPoint, Outlook, Project, Access, and Visio), WebTADS, CGE Travel Solutions, and SATERN, as well as common web browsers such as Internet Explorer, Firefox, Chrome, and Safari.QualificationsBehaviorsPreferred
                      • Leader: Inspires teammates to follow them
                      • Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
                      • Team Player: Works well as a member of a group
                      • Dedicated: Devoted to a task or purpose with loyalty or integrityMotivationsPreferred
                        • Goal Completion: Inspired to perform well by the completion of tasks
                        • Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
                        • Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organizationEqual Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Melwood, Washington DC , ADMINISTRATIVE ASSISTANT (DA), Administration, Clerical , Fort Belvoir, DC

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