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Office Support Assistant

Company: Offices, Boards and Divisions
Location: Washington
Posted on: February 16, 2020

Job Description:

SummaryThe Department of Justice, Criminal Division investigates and prosecutes complex criminal matters and assists the United States Attorney's Offices in investigations, trials, and appeals. Office Support Assistants provide general administrative support to the 17 Sections and Offices comprising the Criminal Division. Candidates may be selected for any one of the 17 Sections or Offices.ResponsibilitiesAs an Office Support Assistant, you will perform a variety of critical day-to-day clerical and administrative tasks including: Correspondence, Files, and Reports: Draft correspondence, ensure proper grammar, and adherence to style requirements. Respond directly to incoming correspondence, as assigned, or route to the appropriate individual. File reports, correspondence, and other documents in accordance with established procedures. Special Projects: Assist with various special projects, some highly visible, including development of PowerPoint presentations and assembly of binders and folders for hearings, meetings, etc. Facility Services, Property, and Supply Administration: Assist in the purchase of office supplies and equipment. Assist with office moves and setting up office space for new employees, including assigning and issuing computers, telephones, cell phones, and office furniture. Assist with arranging telephone moves and repairs as well as repairs of office equipment. Travel Support: Compile travel paperwork for executive level officials and employees, and assist in arranging travel, including transportation and accommodations. Human Resources Administration: Assist with or perform timekeeper duties. Assist with leave audits. File and distribute copies of documents and forms in accordance with all federal, Department, and Division requirements. Procurement and Contracting: Assist with the processing and filing of contracts, Statements of Work, purchase order requests, purchase card requests, and approval of forms. Training Administration: Receive training forms and records and route to the appropriate party and file. Unit Reception, Telephone Support, and Notary Services: Greet visitors to the office; respond to telephone calls or refer to the proper individual, as appropriate. Anticipates needs for executive personnel for materials in advance of important meetings and works with other staff members to obtain such materials and prepare materials for meetings. Calendar Management: Manage electronic calendars for executive level personnel with complete authority for commitment of time. Make final decisions on appointments and conferences in accordance with their schedule.RequirementsConditions of EmploymentQualificationsTo qualify at the GS-03 level, applicants must have one of the following: applicants must have completed 1 full academic year of post-high school study; OR have 6 months of general experience to include: progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled; OR have a combination of education and experience: equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements. To qualify at the GS-04 level, applicants must have completed 2 full academic years of post-high school study or an associate's degree; OR have 1 year of general experience to include: progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled; OR have a combination of education and experience: equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements. To qualify at the GS-05 level, applicants must have one of the following: Four (4) academic years of post-high school education leading to a bachelor's degree or equivalent degree; OR One (1) year of specialized experience at, or equivalent to, the GS-04 grade level. This experience must include duties such as: performing simple automation duties to include drafting routine correspondence, updating spreadsheets and databases, and formatting documents; filing and distributing documents in accordance with established procedures; escorting visitors and responding to telephone calls; OR Combination of education and experience: equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements. To qualify at the GS-06 level, applicants must have: One (1) year of specialized experience at, or equivalent to, the GS-05 grade level. This experience must include duties such as: providing office automation support including producing charts, updating databases, or preparing presentation materials; drafting and routing correspondence and filing copies in accordance with established procedures; escorting visitors and responding to telephone calls; and assisting the supervisor in carrying out various special projects. To qualify at the GS-07 level, applicants must have: One (1) year of specialized experience at, or equivalent to, the GS-06 grade level. This experience must include duties such as: drafting and routing correspondence; assisting with the purchase of office supplies and equipment; assisting the supervisor in carrying out various special projects; and arranging travel and preparing travel vouchers and authorizations. Combination of Education and Experience - Your current education completed is credited as a percentage of the education required for the grade level and your current experience is credited as a percentage of the total experience required for the grade level. The two percentages are added and must equal 100% in order to qualify for the desired grade level. All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see www.ed.gov.EducationThere is no education requirement for this position.Additional InformationThe Interagency Career Transition Assistance Program (ICTAP) provides eligible displaced federal competitive service employees with selection priority over candidates from other agencies for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority over other applicants who are not employees of the Department of Justice if: 1) this vacancy is within your ICTAP eligibility, 2) you apply under the instruction in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility can be found at https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/. The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the DOJ with selection priority over other candidates for competitive service vacancies. If your DOJ component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility can be found at https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/. USA Hire Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and the Americans with Disabilities Act of 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Assessments. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=ReasonableAccommodationsforUSAHire.

Keywords: Offices, Boards and Divisions, Washington DC , Office Support Assistant, Administration, Clerical , Washington, DC

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