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Executive Office Intern

Company: Ashoka
Location: Arlington
Posted on: February 16, 2020

Job Description:

Description

Position at Ashoka

The Executive Office is a fast-paced environment that requires its staff to balance multiple different responsibilities and projects at once and deal with a lot of different teams and personalities. An EO Intern should be ready to jump in and help the team with both ad hoc and long-term projects to be able to thrive Executive Office's constantly changing environment.

The EO is looking for a Summer 2020 intern to work from May-August. This is an unpaid internship opportunity.

ESSENTIAL FUNCTIONS (may include but are not limited to):

  • Assisting in assembling nightly packet for CEO (printed emails, priorities, and materials for upcoming meetings)
  • Providing research as requested by CEO
  • Answering the Executive Office phone line and greeting external guests
  • Assisting with long-term Executive Office projects such as assembling board reports, fundraising appeals, collaboration with other teams within the organization.
  • Maintaining filing system for documents and correspondence
  • Update or streamline organization system
  • Organizing and maintaining EO physical files (books, documents, attachments)
  • Logging reimbursements and invoices for EO expenses
  • Event planning and logistics
  • Assisting the Office Manager with shifts at front desk (handling phone, door, greeting guests)
  • Assisting the Correspondence team to maintain CEO's contacts in Salesforce database as needed
  • Update contact information, organizations, meetings for EO contacts, etc.
  • Fill in/aid the Correspondence team (as needed when team is out-of-office)
  • Working with the Secretary of the Board and Director of the Executive Office on special projects
    REQUIRED QUALIFICATIONS
    • A recent graduate or currently enrolled in an accredited university or college as a full-time undergraduate or graduate student
    • The ideal applicant will be comfortable in a fast-paced environment, flexible, innovative, and attentive to detail
      • Candidates are expected to have excellent written and oral communication skills and experience successfully balancing multiple tasks
      • Knowledge and experience with Microsoft Suite
      • Applicant should be able to spend at least 20-40 hours per week in the office
        PREFERRED QUALIFICATIONS
        • Intrapreneurial - able to innovate within an existing organization and get things done well in a new way
          • Experience working with C-Suite level executives.
          • Strong analytical skills and an ability to create systems
          • High energy and calm manner - able to handle stressful situations and different personalities
          • Able to anticipate what is going on and what could go wrong when planning and coordinating events
          • Able to excel in multiple tasks but also understands how to prioritize projects, especially in the Executive Office's constantly changing environment.
            • Works well without a lot of direction and is able to manage in ambiguity.
            • Able to manage up and work with top executives, high-level contacts; cooperate with staff across different teams
            • Able to communicate ideas and create personal relationships through writing.
            • Optional: Experience in Salesforce, SharePoint, InDesign

Keywords: Ashoka, Washington DC , Executive Office Intern, Administration, Clerical , Arlington, DC

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