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Secretary Senior

Company: Virginia State Government
Location: Fairfax
Posted on: February 16, 2020

Job Description:

Position InformationJob DescriptionThe Virginia Department of State Police is seeking qualified applicants for a Secretary Senior position in Division 7, Area 48 office located in Fairfax, Virginia. This is a Non-Exempt position; therefore, this position is subject to the provisions of the Fair Labor Standards Act.DUTIES:

  • Maintains an active pending file to monitor and track correspondence and reports.
  • Maintains the area calendar.
  • Maintains all area personnel files and completes employee stress indicator logs.
  • Issues investigative and legal document file numbers and enters data into the MAPPER System or other systems as directed to track entries.
  • Reviews reports, sorts mail and maintains postage, maintains Area rosters. Custodian of records.
  • Serves as the Areas Secretary Senior and performs receptionist duties.
  • Maintains adminstrative reports and legal documents. Maintains the Legal Document Files,and manages the submission and clearance of un-executed Legal Document to the file.
  • Completes non-routine task as may be required.
  • Alternate Evidence Custodian.
  • Safety Issues and Standards of Conduct.Minimum QualificationsQUALIFICATIONS:
    • Working knowledge of general office and clerical practices and procedures; of basic mathematics; of office equipment; and of standard English grammar, spelling, punctuation and usage.
    • Skill in typing/keyboarding and use of personal computers and Microsoft Office applications.
    • Demonstrated ability to manage and organize general office operations; to establish priorities, and make independent decisions; to analyze and solve problems to expedite work flow and daily office functions; to interpret, apply, retain, and recall policies, procedures, and written instructions; to compose, prepare, and track correspondence, reports and other documents and complete forms; to collect and assemble information; to operate standard automated office equipment; to communicate effectively in English, orally and in writing with the public and other agencies; to interpret and follow oral and written rules and regulations; and to work independently and as part of a team.
    • Graduation from high School or equivalent.
    • Secretarial experience required.
    • Must be qualified to serve as Notary Public.
    • Requires either United State citizenship or have been a lawful resident of the United States for the past 10 consecutive years to apply for Virginia Criminal Information Network (VCIN) certification.
    • An equivalent combination of training and experience indicating possession of the preceding knowledge, skills, and abilities may substitute for this education and experience.POLYGRAPH EXAMINATION, BACKGROUND INVESTIGATION,FINGERPRINT-BASED CRIMINAL HISTORY CHECK ANDPRE-EMPLOYMENT DRUG SCREENING REQUIRED,SUBJECT TO RANDOM DRUG SCREENINGElements of the selection process for this position will also include the screening of applications; interviewing of qualified candidates; and salary negotiations. The pre-employment process can take approximately up to three (3) months to complete. The anticipated duration of this process is determined by the successful completion of the above items.Applicants must live in states east of the Mississippi River. Military applicants must live in or home of record must be in one of the states east of the Mississippi River. This address must be indicated on the state application.Special RequirementsApplicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms with their state application.Applications and/or resumes will only be accepted on-line through the Recruitment Management System at https://virginiajobs.peopleadmin.com and must be received by 11:59 P.M. on February 17, 2020. For questions, please contact the Employment Unit of the Human Resources Division at employment@vsp.virginia.gov.EEO EMPLOYERREASONABLE ACCOMMODATION UPON REQUESTAMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLYContact InformationNameHuman Resources DivisionEmailemployment@vsp.virginia.govWorking Title: Secretary SeniorRole Title: Admin and Office Spec II - 19012Job Open Date: 02/10/2020Job Close Date: 02/17/2020Is this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)?: NoHiring Range: Salary is Negotiable Commensurate with ExperienceAgency: Dept of State Police (156)Location: Fairfax County - 059Position Number: 02732Job Posting Number: 1063482Type of Recruitment: General Public - GDoes this position have telework options?: NoBilingual/Multilingual Skill Requirement/Preference: NoJob Type: Full-Time (Salaried)Job Type Detail: Full-Time Salaried - Non-Faculty- FTS-1Pay Band: 02

Keywords: Virginia State Government, Washington DC , Secretary Senior, Administration, Clerical , Fairfax, DC

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