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Director of First Impressions (Receptionist)

Company: HBW Construction
Location: Rockville
Posted on: February 16, 2020

Job Description:

Director of First Impressions (Receptionist) HBW GroupHBW Groupprovides services in commercial construction, real estate, building services, and property management. We currently have 115 employees/associates, approximately 50 of whom work in our office in Rockville, MD. You will know that you are in a professionally managed firm the minute you walk in the door. We are a fast-paced and results-driven company.Responsibilities of the Director of First Impressions

  • Provide professional, pleasant and positive FIRST IMPRESSION at all times
  • Manage incoming telephone traffic from tenants, vendors, contractors and other business associates and route them accordingly with exceptional customer service
  • Greet visitors promptly and courteously and offer/serve beverages
  • Maintain reception log neatly and in a timely manner to account for staff
  • Forward telephone calls as directed and activate night line each day at 5:00pm
  • Maintain neat, organized and clean reception area, conference room and kitchen
  • Responsible for opening, stamping, organizing and distributing all mail including packages and courier deliveries
  • Maintain inventory of fax, delivery and overnight express forms.
  • Maintain schedule for conference room
  • Assist Property Management staff with receiving rent checks, issue receipts and direct checks to appropriate accounting personnel
  • Manage incoming property management calls including tenant and owner inquiries, tenant repair requests and help resolve customer concerns
  • Manage tenant repair ticket workflow, dispatch of engineering resources as appropriate
  • Maintain constant communication between Property Managers, Engineers and customers to ensure customer satisfaction
  • Perform regular follow up calls on completed work tickets to collect customer feedback.
  • Relay important property management issues to Field Engineers and Property Managers
  • Assist Administrative Staff and perform tasks as directed or required to accomplish the duties of the positionRequirements
    • High School diploma or equivalent
    • Minimum 5 years of general administrative and customer service experience
    • Energetic and professional, strong organizational and communication skills, ability to manage multiple and competing priorities
    • Able to establish and maintain professional working relationships with co-workers, clients, contractors and public
    • Proficient with Microsoft Office Suite including Word, Excel and OutlookWhat's Attractive to the Right Candidate?
      • We have earned a reputation for great service and work. Since 1969, we have continued to improve the way we do business.
      • You will be working for an exciting organization where things are always hopping we don't have a lot of dull days. We believe that you can work hard and have fun at the same time.
      • You will be working for an organization that values people'where service is our focus and our team is passionate about what we do.
      • We are focused on constant improvement, both as an organization and as individuals. This attitude has driven our success.
      • Our salaries and benefits are competitive, including medical, dental, 401K, paid holidays, and vacation and sick time.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. HBW Group is an EEO employer M/F/Veteran/Disability

Keywords: HBW Construction, Washington DC , Director of First Impressions (Receptionist), Administration, Clerical , Rockville, DC

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