Secretary V (CIV)

Company: CGI Technologies and Solutions, Inc.
Location: Washington
Posted on: February 16, 2020

Job Description:

Secretary V (CIV)

• Log inShare thisFind similar career opportunitiesSecretary V (CIV)Category: AdministrationCity: WASHINGTON, District of Columbia, United StatesPosition ID: J0220-0735Employment Type: Full TimePosition Description:CGI Federal is seeking a Secretary V to support the Civil division at DOJ.Your future duties and responsibilities:This position supports the Office of Management Programs, which is led by the Divisions Chief of Staff and Executive Officer. This position is often the first line of contact for anyone phoning or visiting the Executive Officer and Chief of Staff, and must represent the office professionally, positively and in an appropriate manner.Assist Executive Officer and Chief of Staff Employ process improvement techniques to maintain expert skills to manipulate Microsoft software programs; e.g., Word, Excel, and PowerPoint. Expert in the maintenance of an organized filing system and finalizing correspondence, statistical and managerial reports. Ensure proper notifications and updates are disseminated to staff. Functions as the Office manager for the Executive Officer and the Chief of Staff; determine when new procedures should be implemented, collaborate approval and implement alternative solutions to ensure a productive work environment with minimal errors/flaws. Revise or clarify administrative procedures to eliminate conflict or duplication. Identify and resolve various problems that affect the orderly flow of work transactions with both internal and external parties. Maintains direct control of Executive Officer and Chief of Staff schedule. Plans and schedules meetings, conferences, teleconferences, and travel. Schedules meetings with internal and external stakeholders.Coordinates routine meetings between the Executive Officer and Chief of Staff and internal Sections as directed to include booking conference rooms, reserving conference lines, drafting meeting agendas, and taking and disseminating meeting notes.Other Duties and Responsibilities Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, forms and graphics. Reads, researches, and routes correspondence; drafts letters and documents; collects and analyzes information; initiates telecommunications. Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Screen calls and voicemails. Liaisons with CIV Program Offices on various administrative areas, such as human resources, budget, finance, facilities, records management, etc. Composes correspondence and emails for routine correspondence. Develops and maintains and online filing system, in accordance with the CIV file plan and coordinates archival schedule. Controls the chronological filing system. Participates in the onboarding and exiting of Divisions staff, interns and contractors. Updates and manages various email distributions and division listings. Using E2 administers travel including air, hotel, and car rental reservations, travel authorizations, and expense reports. Compares expenditures and statements, and tracks through reimbursement. Manages the local travel expenses, reporting, and records through reimbursement. Assembles all background information for reports, meetings, and conferences. Reviews all incoming documents and outgoing memoranda for proper form, accuracy, and compliance with special instructions. Performs special assignments and projects, making recommendations and resolving complex issues. Follows up with other staff on outstanding requests, products, etc., to include the Administration Divisions Request email box. Utilizes office automation software to: develop applications to use databases and spreadsheet; generate statistical reports and other information from office files and related sources, and create presentations in PowerPoint based on information and data supplied.Required qualifications to be successful in this role:Detail oriented, highly organized, ability to multi-task, reliable, self-starter, effective communicator, negotiator, comfortable working independently, expert level in Microsoft Office (Outlook, Word, Excel, Access, PowerPoint).Position Hours: 8:30-5pm Monday to Friday.Location: 1100 L Street NW DCMust be able to successfully pass a CGI Federal background check investigationMust be able to obtain/maintain a DOJ MRPT clearanceMust have at least 4 years of experience in administrative workWhat you can expect from us:Build your career with us.It is an extraordinary time to be in business. As digital transformation continues to accelerate, CGI is at the center of this changesupporting our clients digital journeys and offering our professionals exciting career opportunities.At CGI, our success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing our company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create.Be part of building one of the largest independent technology and business services firms in the world.Learn more about CGI at www.cgi.com .No unsolicited agency referrals please.CGI is an equal opportunity employer.Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at USEmploymentCompliance@cgi.com . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned .We make it easy to translate military experience and skills! Click here at https://cgi-veterans.jobs/ to be directed to our site that is dedicated to veterans and transitioning service members.All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held.CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGIs legal duty to furnish information.

Keywords: CGI Technologies and Solutions, Inc., Washington DC , Secretary V (CIV), Administration, Clerical , Washington, DC