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Administrative Support Specialist (PL LMR)

Company: Cape Fox Facilities Services
Location: Fort Belvoir
Posted on: January 17, 2020

Job Description:

Cape Fox is seeking a proactive and highly-motivated,
cleared Administrative Support Specialist to work in the
office of Product Manager Wideband Enterprise Satellite
System (PdM WESS), Project Manager, Defense
Communications and Army Transmission Systems (PM DCATS)
at Fort Belvoir, Virginia. A well-qualified candidate
will be professional, organized, and adaptable, with
experience working and communicating with senior
military and civilian personnel. Close familiarity with
and/or prior work experience in Army acquisition program
offices is desired. For consideration, a candidate must
currently possess an active Secret clearance.
Essential Functions:
In this position, the candidate will provide support to
Product Lead and project leads with project maintenance,
reporting, and subject matter expertise in the field of
business to aid in the overall sustainment of the
assigned portfolio.
* Develop program management briefings and other
program documentation, including staffing and
tracking staffing items for PL signature
* Tracking completion of Task Management Tool action
items to be completed by Government personnel;
* Administratively coordinate, gather and consolidate
Defense Travel System travel requests from personnel
for PL approval
* Participate in IPTs or other subgroups formed by the
PL (this may include coordinating IPT meetings
(syncing calendars and meeting attendees),
contributing functional or technical expertise,
and/or providing administrative support to any of
the government program office leads or managers)
* Coordinate, schedule setup for conference room and
VTC equipment as furnished by the Government
* Prepare for and conduct monthly communications
reviews covering planning, objectives, risks and
* Provide PL strategic planning support (Mission,
Vision, Strategic Objectives, and Metrics) for PL
Portfolio programs
* Plan and coordinate monthly complex planning
sessions in support of the PL R and its subordinate
* Automate, update and maintain a daily task tracking
* Coordinate scheduling and execution of weekly
meetings and reviews (e.g. Staff Call, Program
Management Reviews, All Hands)
* Perform planning and scheduling/calendar support
(coordinate activities to be included in the PL
calendar of key events on a daily basis)
* Assist in the development of communications
strategic management dashboards, produce monthly
reports, brief strategic goals monthly and track
progress daily;
* Assist in development of monthly executive level
* Provide executive assistance duties for the PL
office, which includes assisting with calendar
maintenance, meeting support, action item tracking,
personnel information maintenance, and
correspondence review and update.
* At least three (3) years of program office support
experience commensurate with the essential functions
* Must have excellent verbal and written communication
* Must be well-versed in Army correspondence practices
* Must present a professional appearance appropriate
for interacting with senior-level officials
* Intermediate to advanced level skills in Microsoft
Office software suite - Word, Excel, Outlook,
* Ability to communicate professionally and
effectively with all levels of employees and outside
* Strong interpersonal skills and good judgment with
the ability to work alone or as part of a team
* SECURITY CLEARANCE REQUIRED: Must currently hold and
be able to maintain a security clearance at the
Secret level. US Citizenship is a requirement for
Secret clearance at this location.
Work is based in a busy office environment and subject
to frequent interruptions. Normal work hours are
Monday-Friday 8:00 to 5:00. Estimated travel is 0%.
Cape Fox Corporation, its subsidiaries and affiliates
provide equal employment opportunities to all persons
and prohibit employment decisions on the basis of race,
religion, color, creed, national origin, sex, age,
disability, political affiliation, protected veteran
status, or sexual orientation. Cape Fox Corporation, its
subsidiaries and affiliates offer preference to Cape Fox
Corporation shareholders, descendants and other Native
Americans pursuant to Public Law 100-241.

Keywords: Cape Fox Facilities Services, Washington DC , Administrative Support Specialist (PL LMR), Administration, Clerical , Fort Belvoir, DC

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