Senior Program Coordinator, Indo Pacific

Company: Gmf
Location: Washington
Posted on: June 1, 2025

Job Description:

Career Opportunities with German Marshall Fund of the United StatesApplicants must be authorized to work in the US, GMF does not sponsor work visas.Job Summary:The senior program coordinator will support GMF's Indo Pacific Program on a variety of convening and research activities that foster transatlantic cooperation related to Asia. S/he will assist with the day-to-day program operations including drafting grant proposals and final reports, tracking budgets and expenses, contact database updates, program updates (website, calendar, team call notes, booklet, and op-ed collections), selecting and managing interns, and providing research and editorial support. The senior program coordinator will provide logistical support for the Japan, Taiwan, and Korea portfolios which includes the Japan Trilateral Forum, the Taiwan Trilateral Forum, the US-China Dialogue on Taiwan, the Taiwan-US Policy Program, and other events. S/he will also take the lead in supporting the Indo Pacific Program's US-based convening.

• Lead planning and organization efforts for the Japan Trilateral Forum, the Taiwan Trilateral Forum, the US-China Dialogue on Taiwan, the Taiwan-US Policy Program (TUPP), and the Indo Pacific Program's US-based convening.
• Assist with the organization of other events for GMF's Indo Pacific Program, including conferences in Europe and Asia and seminars and workshops at GMF's offices. These include both in-person and virtual formats.
• Manage multiple aspects of events and projects through tasks such as communicating with participants, vendors, and partners ; developing written content; identifying potential participants; sending invitations; executing on-site event logistics; tracking budgets and accounting; and preparing reports.
• Coordinate the day-to-day administration of the Indo Pacific Program, including liaising with staff across GMF, managing mailing lists, maintaining program schedules and calendars, monitoring necessary updates on the program webpages and managing the team's social media on X, and preparing budgets, contracts, and expense reports. Handle visiting fellow contracts through internal processes and into implementation as well as looking ahead to timely renewals.
• Engage in fundraising activities, including independently developing proposal narratives and budgets, directly communicating with funders, researching prospective funders, and drafting grant reports.
• Select and oversee the Indo Pacific Program trainees.
• Manage and execute, in conjunction with the managing director, production of the China Global podcast, including review of the trainee's interview questions, setting up the studio space with multimedia colleagues to conduct audio/visual tests, editing the audio/video recordings, signing off on the final versions, and uploading the podcast to the Simplecast platform. Podcast production has also expanded to include video files in preparation for GMF Communications' YouTube publications.
• Build the TUPP Alumni Network, with further plans to expand active engagement.
• Support the managing director with DC-based administrative tasks, including credit card coding and drafting fellow stipend payments for approval.
• Develop written content for Indo Pacific program materials on the GMF website, social media, or other outlets.
• Provide research and editorial support for publications and digital content .Knowledge and Skills Needed:
  • A demonstrable interest or background in contemporary East Asian, South Asian, or Southeast Asian politics and policy - particularly related to China, Japan, Taiwan, Korea, and/or India - or a familiarity with US-European policy issues and global strategic debates about American foreign policy and rising international powers.
  • A minimum of four years of experience in a position that demonstrates the ability to multitask, work collaboratively with a team, and meet multiple deadlines in a fast-paced environment.
  • Strong event organization and management skills, with superb attention to detail .
  • Excellent writing and editing skills in English; proficiency or familiarity with Asian languages (e.g., Mandarin, Japanese, Korean, Hindi/Urdu) or European languages (e.g., German, French) a plus.
  • Solid research and analytical capabilities on matters of contemporary policy relevance .Education: Bachelor's degree in International Relations or Affairs, Political Science, Economics, History, Asian studies, or another related field.We highly encourage individuals of all backgrounds and identities to apply. Don't meet every single requirement? At GMF we are dedicated to building a diverse, inclusive, and innovative workplace, so if you are excited about this role, but your experience does not align perfectly, we encourage you to apply. You may just be the right candidate for this or other roles at GMF. ?If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiry to hr@gmfus.org
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Keywords: Gmf, Washington DC , Senior Program Coordinator, Indo Pacific, Accounting, Auditing , Washington, DC