Staff Accountant

Company: American Psychiatric Association
Location: Washington
Posted on: April 24, 2024

Job Description:

Job DetailsJob Location American Psychiatric Association HQ - Washington, DCPosition Type Full-TimeEducation Level 4 Year Degree -Travel Percentage less than 10%Job Shift DayJob Category AccountingDescription POSITION SUMMARY

The Staff Accountant I perform a variety of accounting activities related to receivables; compiles, computes, and records transactions into the organization's financial accounting system; and checks transactions to locate and resolve discrepancies.



DUTIES & RESPONSIBILITIES

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• Responsible for account reconciliations including maintenance of schedule of balances for assigned balance sheet accounts and coordinating with budget managers on discrepancies
  
• Responsible for preparing, reviewing, and submitting journal entries within our accounting system
  
• Responsible for daily review and reconciliation of 3 bank accounts
  
• Maintains a list of outstanding checks and coordinates with vendors and appropriate APA staff to resolve issues for appropriate resolution within state and federal rules and regulations
  
• Advises APA staff and responds to internal and external queries through policy interpretation
  
• Record funds received/owed by wire, ACH, credit card and check daily within subledger and general ledger system
  
• Reconciles the investment accounts monthly and quarterly
  
• Processes payroll biweekly, audits timesheets for completion and accuracy from staff, submits journal entry, prepares reports in system for staff
  
• Works closely with the Senior Grants Accounting Manager on labor allocations for Indirect Cost (IDC) and Grant Reporting
  
• Responsible for merchant accounts and loans journal entries
  
• Assists in preparing audit schedules in support of the annual financial statement audit
  
• Provides support to the Meetings and Finance Department during our Annual Meeting
  
• Aids in the development of new policies and procedures
  
• Backup for AP specialist and other duties as assigned
  
  
  
  
  COMPETENCIES
  
  The Staff Accountant's performance on these duties and responsibilities will be measured using the following competencies:
  
  
  
  SCOPE & IMPACT
  
  
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  • Performs more complex administrative or operational processes for Finance department to maintain Intacct, Paycom and other accounting systems
    
  • Contributes knowledge and skills to the day-to-day activities of Finance and HR, in reconciliations, processing payroll and investments
    
  • Provides suggestions and recommendations that improve processes and increase efficiency
    
  • Demonstrates proficiency in the use of accounting systems
    
  • Success is frequently measured by completing a small to medium set of tasks and demonstrating defined individual and group work environment behaviors
    
    
    
    
    COMPLEXITY, PROBLEM SOLVING & DECISION-MAKING
    
    
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    • Work is primarily routine as methods and procedures are well-defined, but offers opportunity for being able to problem solve and work with supervisor to be more effective with accounting issues
      
    • Propose plans to manage direct responsibilities and assist with other aspects of the Finance department more effectively
      
    • Develops short-term plans/priorities for meeting individual goals
      
    • Identifies problems and issues. Implements known solutions with management approval
      
    • Recognizes out-of-scope problems and escalates them to the appropriate level
      
      
      
      
      RELATIONSHIP MANAGEMENT & AUTHORITY
      
      
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      • Relationships primarily center on collaborative work efforts within Finance and all APA's departments
        
      • Relationships may include significant face-to-face interactions with members, customers, and vendors
        
      • Accurately differentiates and prioritizes information and/or issues and determines who needs to be consulted or kept informed
        
      • Uses tact and discretion to obtain cooperation and understanding on routine and non-routine matters
        
        
        
        
        ORGANIZATIONAL KNOWLEDGE
        
        
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        • Demonstrates a general understanding of the Staff Accountant I relationships and responsibilities within the Finance department
          
        • Demonstrates general knowledge of policies, procedures, and terminology of the Finance department
          
          
          
          
          SUPERVISION
          
          
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          • No direct management or supervisor duties
            Qualifications REQUIRED SKILLS, EXPERIENCE, AND QUALIFICATIONS
            
            
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            • BA/BS or least 2-3 years of relevant job experience
              
            • Minimum 2- 5 years of experience within accounts payable and receivable, preferably within non-profits or an association
              
            • Must exercise independent judgement in the processing and resolution of routine accounts payable matters
              
            • Knowledge and understanding of Payroll
              
            • Demonstrate and utilize a working knowledge of applicable laws and regulations
              
              
              EOE, including disability/vets
              
              Salary-$28.35-$32.76/hour
              

Keywords: American Psychiatric Association, Washington DC , Staff Accountant, Accounting, Auditing , Washington, DC