WashingtonRecruiter Since 2001
the smart solution for Washington DC jobs

Associate, Project Delivery

Company: Palladium
Location: Washington
Posted on: February 6, 2024

Job Description:

Associate, Project DeliveryAbout Palladium:
Palladium is a global company working to design, develop and
deliver positive impact on the lives and livelihoods of people around the
globe; broaden access to health, water, power, and infrastructure; build
enduring, sustainable, and transformative institutions and market systems to
address global challenges; and conserve the natural world. We operate in over
90 countries and have a workforce of 4,000 talented, motivated, and diverse
staff of all religions, races, languages, and gender identities.
This Opportunity:
Palladium is seeking Associate, Project Delivery staff to support
our work on a variety of projects and programs across our Program Management
Units (PMUs). The Associate position
supports the management of effective and efficient operational, financial and
compliance activities to deliver work in accordance with contractual
obligations, company policies, local country settings, and client rules and
regulations. The Associate, Project Delivery, is a valued member of the team
completing a variety of tasks that are critical to high-quality project
management. These roles give you an opportunity to learn, develop and grow
within a rapidly expanding organization.
Location:
The position is based in Palladium's




Washington D.C. office.
You and Your Career:
If you are detail oriented, a proactive problem-solver, and team
player; speak and write French; and you have experience in project coordination, we are interested in hearing from you.
We are a learning organization and provide growth opportunities
from the start. We pride ourselves on giving you the freedom, resources,
and guidance to chart a fulfilling career!
Reporting and Supervision:
The role reports directly to project team leadership
Primary
Duties and Responsibilities: Project Management

Support project start-up and closeout
Serve as a liaison between the project and the Process Excellence HubContribute to the preparation and maintenance of project specific components of the project management manualLearn and contribute to training of project staff on company policies, procedures, and guidelines and client rules and regulations (covering for example: security, occupational health and safety, risk management, planning, human resource management, monitoring, reporting, finance, procurement, logistics, IT, communications, audit support and all other such implementation matters)Participate in the development, review, and tracking of progress against project work plansSupport the development and presentation of internal and external reporting, (quarterly InternalProject Reviews [IPRs], project risk assessments, annual reviews, and client deliverables) and ensure these outputs are fit for purposeEnsure project issues and risks are logged, monitored, and updated in the issues and risk portal (aka register) and escalate risks and issues to corporate/project leadershipLearn to review procurements, budgets, reports, and other documents to ensure compliance with relevant policies and procedures; may conduct spot checks on processes and internal controls including reviewing asset management procedures and updated asset registers for each projectSupport development of project subcontractor and grants management procedures compliant with both internal policies and procedures, and client rules and regulationsAssist with internal Project Management Unit (PMU) administration, including drafting weekly meeting agendas, tracking tasks, maintaining calendars and deadline remindersWork towards anticipating project needs and providing compliant, flexible recommendations on processes, or assigned responsibilities, such as suggesting adequate timelines for reviews and coordination between HQ and field offices, proactively handling PMU administrative tasks, etc.Contribute to technical assistance through reviews, engaging in work planning and discussions with the field team, etc. to build skills with the goal of taking on a more senior role, such as manager, project delivery or a functional areaFinancial Management
Support monitoring expenditure against budgets and forecasts, including staff costs, operating expenses and procurements; reconciles & reports on all advances monthlyAssist with project financial and cash-flow planning, process monthly Funds Transfer Requests and payments for assigned projectsReview cashbooks / field vouchers and ensure supporting documentation is completeHelp coordinate service providers and process work orders and invoices; track consultant payments and invoicesAssist with internal financial reporting and tasks including accruals and reviewing client invoicesSupport preparation of contract action requests (i.e., travel, personnel additions/changes, subcontracts, grants, budget realignment, etc.)Participate in the development, review, and tracking of progress against project work plansSupport the development and presentation of internal and external reporting, (quarterly Internal Project Reviews [IPRs], project risk assessments, annual reviews, and client deliverables) and ensure these outputs are fit for purposeEnsure project issues and risks are logged, monitored, and updated in the issues and risk portal (aka register) and escalate risks and issues to corporate/project leadershipLearn to review procurements, budgets, reports, and other documents to ensure compliance with relevant policies and procedures; may conduct spot checks on processes and internal controls including reviewing asset management procedures and updated asset registers for each projectSupport development of project subcontractor and grants management procedures compliant with both internal policies and procedures, and client rules and regulationsAssist with internal PMU administration, including drafting weekly meeting agendas, tracking tasks, maintaining calendars and deadline remindersWork towards anticipating project needs and providing compliant, flexible recommendations on processes, or assigned responsibilities, such as suggesting adequate timelines for reviews and coordination between HQ and field offices, proactively handling PMU administrative tasks, etc.Human Resource Management and Recruitment
Coordinate input and support from HR for recruitment and contracting staff and consultantsCoordinate project staff recruitment and due diligence (i.e., posting job descriptions, due diligence, compliance spot checks, biodata verification, record retention, and contract preparation and onboarding)Maintain project data on relevant systems for short-term and long-term staff and consultantsSupport the mobilization and demobilization of all international staff (short-term and long-term) including contracting, travel management, security, approvals, payments and inductionBusiness Development / Other
Contribute to company growth by supporting well-managed projects, ensuring Palladium is seen positively by clients for consideration in future business developmentProvide inputs to proposals and opportunity research as requested
Contribute to technical assistance through reviews, engaging in work planning and discussions with the field team, etc. to build skills with the goal of taking on a more senior role, such as manager, project delivery or a functional area
Other duties as assigned
Key
Competencies Required:
Project Management and demonstrated experience with one of the standard Project Management software (e.g. Microsoft Planner)
Budget management and forecasting
Works with respect and dignity for all colleagues and contributes to a cooperative team working environment
Excellent written and verbal communication skills in English
Financial acumen and the ability to interpret and analyze financial reports
Basic understanding of management including organizational skills and attention to detail
Sound problem-solving and decision-making skills
Ability to work both independently and as a part of a team when required
Professional
Expertise/Competencies Preferred:
Experience implementing USAID-funded projects
Familiarity with USAID rules and regulations
Equity,
Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and
inclusion into everything we do. We welcome applications from all sections of
society and actively encourage diversity to drive innovation, creativity,
success and good practice. We positively welcome and seek to ensure we achieve
diversity in our workforce; and that all job applicants and employees receive
equal and fair treatment regardless of their background or personal
characteristics. These include: (but are not limited to) socio-economic
background, age, race, gender identity and expression, religion, ethnicity,
sexual orientation, disability, nationality, veteran, marital or Indigenous
status.
Should
you require any adjustments or accommodations to be made due to a disability or
you are a neurodivergent individual or for any other circumstance, please email
our team at accessibility@thepalladiumgroup.com and we will
be in touch to discuss.
Safeguarding - We define
Safeguarding as "the preventative action taken by Palladium to protect our
people, clients and the communities we work with from harm". We are committed
to ensuring that all children and adults who come into contact with Palladium
are treated with respect and are free from abuse. All successful candidates will be subject to
an enhanced selection process including safeguarding-focused interviews and a
rigorous due diligence process.
Apply nowShare Save Job

Keywords: Palladium, Washington DC , Associate, Project Delivery, Accounting, Auditing , Washington, DC

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Log In or Create An Account