Accounting Clerk

Company: Goldbelt
Location: Washington
Posted on: May 27, 2023

Job Description:

A leader in cutting-edge research and technology in the cyber arena, CPMG focuses on using business drivers to guide cybersecurity activities and manage risk. CPMG offers flexible, integrative solutions for Department of Defense (DoD) contractors, among others, and specializes in cybersecurity, information and operational technology, electronic security surveillance, and support services.
Summary:
The Accounting Clerk shall provide professional, technical, non-personal services to the Smithsonian's Office of the Associate Director for Science (ADCS). The Accounting Clerk shall aid in a variety of financial administrative matters including data entry including financial reconciliation, grant management (budget preparation, review, and PI support), program administrative file maintenance (electronic and hard copies) and other administrative/financial tasks needed during period of performance.
Essential Job Functions:

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  Enter records in Access database or Excel file (purchase orders, travel advances and vouchers, local vouchers, inter-unit reimbursements, SI Unit expenses, payroll, etc.) daily in which to reconcile against.
  
  
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  Provide financial reconciliation for both/or unit funds and grant funds; contractor shall reconcile SI financial records against Department records.
  
  
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  Run financial reports from both systems and show monthly balancing (available balances and accounting income and expense class and account code balances match in both systems).
  
  
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  Responsible for running Open Orders financial query report on a monthly basis, from the SI financial system, compiling the information and follow up monthly, with department requestors, to ensure orders are paid and closed in timely fashion, keeping an Excel spreadsheet of tracking information.
  
  
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  Maintain administrative files (electronic and hard copies), by scanning in PO packages and saving to shared drive, filing hard copies, helping to archive hard copies, destroy hard copies, etc.
  
  
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  Provide monthly funds reconciliation status report to the Assistant Director for Science.
  
  
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  Provide monthly report of open purchase order status to Assistant Director for Science.
  
  
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  Meet with Assistant Director for Science on bi-weekly basis to give status of all administrative activity and tasks
  
  
  Necessary Skills and Knowledge:
  
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    Familiarity with accounting software programs.
    
    
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    Intermediate excel knowledge.
    
    
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    Excellent attention to detail and accuracy.
    
    
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    Strong written and verbal communication skills.
    
    
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    Ability to work independently and as part of a team.
    
    
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    Ability to multitask and prioritize workload effectively.
    
    
    Minimum Qualifications:
    
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      Minimum five (5) years of Accounting reconciliation experience.
      
      
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      MUST have a Minimum three (3) years of Grant reconciliation/Management.
      
      
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      MUST have a minimum five (5) years Excel experience (working with Excel at least 30 hours per week) and having familiarity with Pivot tables and other advanced functions.
      
      
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      Minimum ten (10) years of general administrative and financial experience in an office setting.
      
      
      Requisition ID: 2023-11253
      External Company Name: Goldbelt, Inc.
      External Company URL: careers-goldbelt.icims.com
      Overview:
      A leader in cutting-edge research and technology in the cyber arena, CPMG focuses on using business drivers to guide cybersecurity activities and manage risk. CPMG offers flexible, integrative solutions for Department of Defense (DoD) contractors, among others, and specializes in cybersecurity, information and operational technology, electronic security surveillance, and support services.
      Summary:
      The Accounting Clerk shall provide professional, technical, non-personal services to the Smithsonian's Office of the Associate Director for Science (ADCS). The Accounting Clerk shall aid in a variety of financial administrative matters including data entry including financial reconciliation, grant management (budget preparation, review, and PI support), program administrative file maintenance (electronic and hard copies) and other administrative/financial tasks needed during period of performance.
      Responsibilities:
      Essential Job Functions:
      
      • 
        
      • 
        Enter records in Access database or Excel file (purchase orders, travel advances and vouchers, local vouchers, inter-unit reimbursements, SI Unit expenses, payroll, etc.) daily in which to reconcile against.
        
        
      • 
        Provide financial reconciliation for both/or unit funds and grant funds; contractor shall reconcile SI financial records against Department records.
        
        
      • 
        Run financial reports from both systems and show monthly balancing (available balances and accounting income and expense class and account code balances match in both systems).
        
        
      • 
        Responsible for running Open Orders financial query report on a monthly basis, from the SI financial system, compiling the information and follow up monthly, with department requestors, to ensure orders are paid and closed in timely fashion, keeping an Excel spreadsheet of tracking information.
        
        
      • 
        Maintain administrative files (electronic and hard copies), by scanning in PO packages and saving to shared drive, filing hard copies, helping to archive hard copies, destroy hard copies, etc.
        
        
      • 
        Provide monthly funds reconciliation status report to the Assistant Director for Science.
        
        
      • 
        Provide monthly report of open purchase order status to Assistant Director for Science.
        
        
      • 
        Meet with Assistant Director for Science on bi-weekly basis to give status of all administrative activity and tasks
        
        

Keywords: Goldbelt, Washington DC , Accounting Clerk, Accounting, Auditing , Washington, DC