Timekeeping Budget/Program Assistant IV

Company: Bering Straits Native Corporation
Location: Washington
Posted on: March 19, 2023

Job Description:

Visit our website at to apply!SUMMARYArcticom, a subsidiary of Bering Straits Native Corporation is currently seeking a Timekeeping/Budget Program Assistant VI (PA) to support the Department of State. The successful candidate for the PA role will be involved in extensive contact with the public, often under time constraints and in challenging situations. The PA is often a student intern's first personal contact with the Department of State. Excellent interpersonal and managerial skills are essential. Working either individually or as a member of a team, the Program Assistant drafts reports for the budget office and manages time and attendance issues. The Program Assistant also provides administrative support to the hiring and payroll process, including processing of forms related to employment and entering data into an automated personnel system. The Program Assistant may correspond with student interns or internal stakeholders for a variety of reasons, including to track pay issues, complete timesheets for overseas based interns, and to advise on the status of pay discrepancies.ESSENTIAL DUTIES & RESPONSIBILITIES

• Track each pay period to ensure that every paid intern was paid.
• Create biweekly reports for GTM/EX of any pay discrepancy involving paid interns.
• Complete timesheets for all overseas interns.
• Be a resource for bureaus with timekeeping issues.
• Provide overall budget support for the Paid Student Internship Program team.QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATIONTo perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Knowledge, Skills, Abilities, and Other CharacteristicsThis candidate will comply with all appropriate controls and procedures to protect organizational integrity and prevent unauthorized use of all sensitive but unclassified material and equipment in assigned areas:
  • High School diploma or equivalent
  • Excellent written and verbal communication skills
  • Excellent interpersonal skills
  • Excellent time management skills; ability to prioritize
  • Willingness to learn and motivated to take on additional projects and solve problems
  • Self-directed and able to work without supervision
  • Highly organized multi-tasker who works well in a fast-paced environment
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must
  • General knowledge of the State Department environmentRequired:Current Secret ClearanceFully Conversant in word processing and spreadsheet software. (Instruction will be provided for any propriety software that the PA uses) Preferred:
    • Bachelor's DegreeState Department experienceNECESSARY PHYSICAL REQUIREMENTSEssential and marginal functions may require maintaining the physical condition necessary for bending, stooping, sitting, walking, or standing for prolonged periods of time; most of the time is spent sitting in a comfortable position with frequent opportunities to move about.COVID VACCINATION REQUIREMENTS
      • This position is subject to federal or company requirements regarding COVID-19 vaccination or regular testing. Details to be provided by the hiring manager. Employees are expected to comply with all current and future federal and company requirements.DOT COVERED/SAFETY-SENSITIVE ROLE REQUIREMENTS
        • This position is not subject to federal requirements regarding the Department of Transportation's "safety-sensitive" functions. WORK ENVIRONMENTJob is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.SUPERVISORY RESPONSIBILITIES
          • No supervisory responsibilities.ADDITIONAL QUALIFYING FACTORSAs a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations.Shareholder Preference. BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.Equal Opportunity Employer/Veterans/DisabledWe participate in the E-Verify Employment Verification Program. We are a drug free workplace.

Keywords: Bering Straits Native Corporation, Washington DC , Timekeeping Budget/Program Assistant IV, Accounting, Auditing , Washington, DC