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Billing Specialist (8:00 am - 5:00 pm. ET) - (Hybrid Schedule)

Company: Reed Smith LLP
Location: Washington
Posted on: September 24, 2022

Job Description:

US Job Description


Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

This position is responsible for client billing and client account maintenance.

Additionally, access to our U.S. offices will be limited to personnel who are fully vaccinated from COVID-19. If you believe that you require an accommodation to this policy because of a medical, religious or other reason, please let us know at the time of your interview so that a reasonable accommodation can be discussed.

Essential Functions

Bill clients monthly for assigned attorneys within the paperless 3E workflow system


Generate and proof invoices for accuracy


Mail, email or electronically submit invoices to clients


Communicate with assigned attorneys and/or secretaries regarding status of monthly billing


Update client and matter information within the 3E system


Assist attorneys and secretaries with inquires


Set up electronic billing as needed


Edit time and cost entries as instructed


Research details of expenses and/or credits on a client's account


Assist with special projects as assigned by attorneys and/or manager



Requirements

Condition of Employment:

All personnel designated as office-based, hybrid or flexible under the Firm's Flexible Work Policy are required as a condition of their employment to have had the initial series of COVID-19 vaccinations, meaning either two doses of Pfizer or Moderna or one dose of Johnson & Johnson. This policy applies to all U.S. partners and employees, regardless of full-time, part-time, temporary, exempt, non-exempt, or any other status or classification.

If you believe that you require an accommodation or exemption to this policy because of a medical, religious or other reason, please discuss with the recruiter so that a reasonable accommodation can be considered.

Education: Associate Degree in Accounting or equivalent work experience preferred.

Experience: Prior experience with billing or other accounting function preferred. Experience with Elite/ 3E or other accounting/billing system preferred. Experience in a law firm or other professional service environment a plus. Mathematical aptitude and ability to organize/prioritize multiple assignments, work independently on various projects, and meet deadlines. Knowledge of MS Excel and Elite/3E accounting software. Excellent communication and interpersonal skills, as well as the ability to work with individuals at all organizational levels. Possess a customer focus and have a track record of providing the highest level of customer service. Able to organize and prioritize issues and workload.

Skills: Excellent verbal, written communication and organizational skills. Ability to prioritize workload and to deal with stress within a fast-paced work environment. Must be able to work independently and display a professional manner at all times. Strong attention to detail. Ability to communicate and interact effectively with all organizational levels. Ability to meet weekly and monthly deadlines along with the ability to handle daily requests.

Other

Supervisory Responsibilities: None.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.

Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.

Working Conditions: Works in typical office setting. Occasionally called upon to work hours in excess of your normal daily schedule.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.

Keywords: Reed Smith LLP, Washington DC , Billing Specialist (8:00 am - 5:00 pm. ET) - (Hybrid Schedule), Accounting, Auditing , Washington, DC

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