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Staff Accountant/AP Analyst

Company: Planned Parenthood of Metropolitan Washington
Location: Washington
Posted on: November 22, 2021

Job Description:

The AP Analyst will work closely with the Accounting Manager/Controller and the Senior Accountant with the day-to-day operations of the Finance and Administration department. Under the general supervision of the Accounting Manager/Controller, this position is responsible for assisting with various job tasks related to accounts payable, and financial reporting. Attention to detail is essential and all job tasks must be completed in a timely and accurate manner.

ESSENTIAL FUNCTIONS (may include some or all of the following):

--- Reconciles bank accounts for payroll, operating, flexible spending, and clinic depository accounts.

--- Oversees Daily Clinic Variance reporting and reports discrepancies to Accounting Manager/Controller on a monthly basis.

--- Initiates cash transfers and maintains cash journal.

--- Maintains cash receipt journal for all locations.

--- Maintain, depreciate, and reconcile fixed assets records.

--- Entry of budgets and journal ledger entries into the MIP accounting system, prepare all reoccurring journal entries.

--- Completes and distributes internal financial reports on a monthly basis.

--- Reconciles all balance sheet accounts, except for investments and third-party receivables.

--- Maintains and reconciles capital asset software, capital asset, and depreciation accounts.

--- Reconciles development income accounts on a monthly basis.

--- Maintain complete asset files and assist in annual audits.

--- Makes certain that purchasing documents are properly completed and monitors proper authorization and appropriate supporting documentation.

--- Selects vendors, assesses vendor capabilities, develops alternate sources and evaluates vendor performance, negotiates price and delivery.

--- Processes accounts payable including matching invoices with purchase orders & receiving documents, writing requisitions, and searching authorizations.

--- Performs other duties as assigned.

Salary : $50,000 - $60,000


--- Bachelor's degree or equivalent or higher in Accounting, Finance, Economics or Business.

--- Three years in non-profit accounting using automated accounting software.

--- Proficient with MS Office products especially Access and Excel and/or other databases/spreadsheet software.

--- Strong organizational and communication skills.

--- Ability to work independently and as part of a team.

--- Attention to detail is a MUST.

--- Committed to the mission and vision of Planned Parenthood of Metropolitan Washington (PPMW).


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Language Skills

Requires excellent verbal and written communication skills, listening and interpersonal relationship communication skills. Must be able to communicate clearly and interact comfortably with a diverse group of clients, staff and volunteers in a non-judgmental, professional and sensitive manner. Examples of skills required include ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; and ability to write routine reports and correspondence. Bilingual English/Spanish preferred; may be required for some positions.

Mathematical Skills

Must possess the ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.

Computer Skills

Excellent keyboarding skills with high level of accuracy required. Must possess capacity to learn software programs required for specific position and access electronic communications, including e-mail, extranet and intranet.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. All of the job functions listed within this job description involve to greater and lesser degrees the following physical demands: close vision; hearing/listening; clear speech; walking; lifting and carrying up to 25 pounds overhead and 40 pounds from the floor; stooping; kneeling; bending; sitting; standing up to 6 hours at a time; and use of hands to finger, handle, and feel. Must be able to assist a semi-conscious or unconscious youth/adult from a wheelchair to a bed and physically assist a patient in distress.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee must possess a demonstrated ability to work in a diverse environment and build productive relationships. A demonstrated ability to effectively work independently and collaboratively as part of a team is essential.

--- The noise level in the work environment is usually moderate.

--- This position requires the ability to work in high stress, fast paced environment with potential emergency situations.

--- Protestors may be present at work and related sites.

--- This position requires the ability to work an irregular schedule which could include some weekends, early mornings and evenings.

--- The position may require travel to other PPMW sites for the performance of agency duties.

While this description is intended to be an accurate reflection of the current position, it is not necessarily exhaustive of all responsibilities, duties, efforts, requirements or expectations of this position. Management reserves the right to revise or amend this description to include or remove tasks as circumstances change and the needs of PPMW so dictate.

PPMW is an equal opportunity employer committed to diversity in the workplace


Keywords: Planned Parenthood of Metropolitan Washington, Washington DC , Staff Accountant/AP Analyst, Accounting, Auditing , Washington, DC

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