Company: First Book
Posted on: February 25, 2021
About First Book:
First Book (https://firstbook.org ) believes that education offers
children the best possible path out of poverty. Since 1992, First
Book has distributed more than 200 million books and educational
materials to children from low-income families. Reaching 5 million
children from birth to age 18 annually, First Book has built the
country's largest and fastest growing network of educators serving
kids in need. Today First Book reaches over 500,000 educators
nationwide with an additional 1,000 joining every week. In addition
to our work in the United States, First Book also distributed books
to children in more than 30 countries last year.--
A recognized leader in social enterprise, First Book harnesses the
power of the private sector to advance social change. First Book
has also been highlighted for its innovation and impact by the
Schwab Foundation for Social Entrepreneurship, the World Economic
Forum and in case studies at Columbia Business School, Wharton
Business School, the Yale School of Management, and the London
School of Economics. Finally, Charity Navigator recently awarded
First Book its highest rating, including a perfect score for
Accountability & Transparency.
About the position:--
The Accounting Coordinator is an essential part of the First Book
team, providing critical support for the Accounting department
while constantly interacting with other departments and members
regarding First Book's receivables and payables. This position will
provide some support for receivables and collections but will
mostly focus on all aspects of the payables process of the
organization. The position demands the highest attention to detail,
analytical and creative thinking, and basic understanding of
accounting principles, good understanding of Excel, and excellent
writing and interpersonal skills.
Essential Duties and Responsibilities:--
--- Assist with the overall improvement of payables policies and
--- Enter high volume of invoices in two accounting systems
(pending transition to one system).
--- Ensure accuracy and completeness of all payables processes
(invoices accuracy, approvals, GL coding, etc.)
--- Prepare payables batches for payment processing.
--- Monitor and flag bills due for payment.
--- Resolve discrepancies with payments and vendor inquires.
--- Maintain payable's files.
--- Maintain fixed assets information and schedule.
--- Process 1099's and W-9's.
--- Complete vendor applications.
--- Assist with the payable's implementation and testing of new
Accounting Seed Software.
--- Verify all vendors information (New vendor forms, New payment
information per procedures)
--- Proactively promote cost savings and limiting fees by
monitoring discount opportunities and aging schedules.
--- Process member submitted purchase orders (PO) within 2 business
--- Track any outstanding PO order issues so they can be addressed
--- Release approved PO orders through the First Book
--- Communicate with members and/or accounts payable offices about
discrepancies and concerns regarding submitted purchase
--- Assist with collection efforts by reaching out to members with
--- Assist in the preparation of annual audit.
--- Other tasks as assigned to support to the Accounting
Qualifications: To perform this job successfully, an individual
must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge,
skill and/or ability required:
--- Must be detail-oriented.
--- Must have strong working knowledge of computerized accounting
software, including Accounting Software and Excel. Sales Force
and/or Accounting Seed experience preferred.
--- Must be able to perform accurate work in a fast-paced
--- Must possess excellent organizational and time management
--- Must be self-motivated and energetic.
--- Must have strong, professional interpersonal skills and be
willing and skillful in interacting with a wide variety of
Pleasant and patient phone manner:
--- Must be knowledgeable in the use and operation of standard
--- Must be dependable and punctual.
--- Must understand and maintain confidentiality of sensitive
Education and/or Experience:--
--- Bachelor's Degree in Accounting, Business, or Mathematics
related fields required.
--- A Minimum of one year of related payables work experience
--- Proficiency in Microsoft Office applications required.
Candidates are invited to submit a resume and a cover letter that
details your interest in the position. If you need assistance
applying please reach out to Ashley Jones, 202-499-5935.
First Book 1319 F St NW, Suite 9000, Washington DC 20004
Keywords: First Book, Washington DC , Accounting Coordinator, Accounting, Auditing , Washington, DC
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