Executive Assistant with Security Clearance
Company: S2 Analytical Solutions
Location: Springfield
Posted on: April 28, 2024
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Job Description:
Office Management/Staff Officer Location: Springfield, VA
Experience: 7 yrs
Clearance: TS/SCI - As a Office Coordinator-- - join S2 Analytical
Solutions and the customer to facilitate the mission of national
security and humanitarian leadership by shaping information-driven
decision-making with innovative IT solutions!"
Job Overview: Independently perform a wide range of functions and
tasks, which require vision, leadership, and proficiency in
developing, explaining and supporting policy implementation. - The
skill of problem identification, analysis, and resolution is
central to the effective conduct of their activities as is the
ability to work from an Agency perspectiveProvides general or
specialized administrative support to offices and programs. - They
develop pertinent information and provide to the Government POC for
communication to varied audiences (e.gDoD, IC, Federal Government,
Congress, the media, the public, the international community, and
private industry) by extracting and organizing information for
briefings, read-ahead and other materials and/or recording and
publishing Meeting Minutes with particular attention to detail and
quality. - May provide other administrative duties listed -
(scheduling and coordinating meetings, calendars, travel and
events; gathering, inputting, and retrieving electronic data;
maintaining files and folders; researching and analyzing
information and data to prepare reports, presentations, and papers;
prepares routine correspondence per standards; prepares and
distributes briefing and read-ahead materials; maintaining office
supplies, initiating equipment trouble tickets or replacement, and
coordinating office moves)Experience in taking instructions,
meeting deadlines, and completing assignments or actions in
accordance with established administrative processes and
proceduresGeneral office administrative process, procedure, and PC
software knowledge. - Comprehensive understanding of Microsoft
Office Applications. - Duties: Apply knowledge and understanding of
complex issues, policies, and objectives
Perform a wide range of functions and tasks which require vision
and proficiency in developing, explaining, and implementing policy
and guidance
Independently perform a wide range of functions and tasks, which
require vision, leadership, and proficiency in developing,
explaining and supporting policy implementation
Develop pertinent information and communicate it to various
audiences in a timely through written and oral briefings, white
papers, and other media
Contribute to internal office policy development and clarification
to ensure mission objectives
Communicate effectively with people at all staff levels, both
internal and external to the organization.
Recommend operating procedures to improve workflow to ensure
consistency of methods.
Ensure the timely execution of internal and external taskings, to
include preparing for meetings and special events
Monitor, maintain status, and provide weekly reporting on open
actions
Tracking actions to a thorough, professional and on-time
completion, to include determining appropriateness of responses,
taking appropriate action to ensure responses are provided by the
due date, and coordinating with internal and external action
officers as required
Manage electronic tracking and processing systems at the Customer
and SI levels
Skilled in problem identification, analysis, and resolution
Experience working the design of new processes and documenting
improvements and the ability to direct implementation
activities
Provides administrative and technical support as tasked, to
include: filing; answering phone; maintenance of
schedules/calendars for senior personnel; maintaining organization
charts and emergency contact information/recall rosters;
establishing and maintaining hard-copy and electronic files;
event/meeting coordination; generating weekly reports and create
presentations; track/coordinate/monitor internal and external
tasks; review/edit incoming and outgoing correspondence for
accuracy, content and quality; coordinate and maintain travel
plans, schedules and expense reports using DTS/MET; assist in the
review and update of standard operating procedures (SOPs)
Lead and perform on special projects, as required.
Ensure timely delivery of products and services to meet master
schedules and program milestonesEscort visitors and in specialized
areas. - Required: Shall have a Bachelor's Degree or equivalent
experience in the related field
Minimum 7 years of experience in the Office Management/Staff
Officer Support field
Shall have demonstrated experience with administrative support, to
include: filing; answering phone; maintenance of
schedules/calendars for senior personnel; maintaining organization
charts and emergency contact information/recall rosters;
establishing and maintaining hard-copy and electronic files;
event/meeting coordination; generating weekly reports and create
presentations; track/coordinate/monitor internal and external
tasks; review/edit incoming and outgoing correspondence for
accuracy, content and quality; coordinate and maintain travel
plans, schedules and expense reports; assist in the review and
update of standard operating procedures (SOPs)
Shall have demonstrated experience working with executive-level
clients in IC, DoD or Federal government
Shall have demonstrated experience utilizing MS Office Suite (MS
Word, Excel, PowerPoint, Outlook)Desired: Demonstrated ability to
successfully work with and adapt to personnel at all levels; deal
with high visibility situations and work effectively under the
pressure of rigid deadlines
Demonstrated problem solving and innovation skills; work without
direct supervision and possess excellent interpersonal and customer
service skills
Demonstrated experience utilizing the Defense Travel System (DTS);
Mission Execution Tracker (MET) to track and schedule travel
Demonstrated experience utilizing PeoplesoftS2 is an Equal
Opportunity EmployerWe celebrate diversity and are committed to
creating an inclusive environment for all employeesWe do not
discriminate based upon race, religion, color, national origin,
sex, sexual orientation, gender identity, age, status as a
protected veteran, status as an individual with a disability, or
other applicable legally protected characteristicsS2 prohibits
third-party solicitation from any recruiter or outside source
regardless of the cause being represented.
Keywords: S2 Analytical Solutions, Washington DC , Executive Assistant with Security Clearance, Other , Springfield, DC
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