Office Management Specialist (INL) with Security Clearance
Company: CELESTAR CORPORATION
Location: Washington
Posted on: April 28, 2024
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Job Description:
Office Management Specialist (INL) Location District of
Columbia, Washington Department RECRUITING Employment Duration Full
Time The Celestar Corporation has been issued anIMMEDIATETask Order
to provide support to the Department of State Bureau of
International Narcotics and Law Enforcement Affairs (INL)As a
result, we're looking for aOffice Management Specialistwho will be
seated inWashington, DCIf interested and qualified, we welcome you
to post for this challenging opportunitySECURITY CLEARANCE: A
Secret security clearance is required for the position; however,
the Contractor can begin work with an interim Secret clearance
BACKGROUND The U.SDepartment of State is the lead institution for
the conduct of American diplomacy and the Secretary of State is the
President's principal foreign policy advisorThe Department of
State's mission is to advance U.Snational security interests, fight
terrorism, protect U.Sinterests abroad, and implement foreign
policy initiatives that build a freer, prosperous and secure
worldINL keeps Americans safe at home by countering international
crime, illegal drugs, and instability abroadINL helps countries
deliver justice and fairness by strengthening their police, courts,
and corrections systemsThese efforts reduce the amount of crime and
illegal drugs reaching U.SshoresINL's Executive Office, Grants,
Acquisitions and Procurement Policy Division oversees the
implementing mechanisms required to advance the Bureau's foreign
assistance objectivesINL/EX/GAPP includes the following sections:
Bilateral Letters of Agreement (LOA's) and Inter-Agency Agreements
(IAAs), which consists of Analysts with regional and functional
portfolios providing analytical and subject matter expertise
related to development, formulation and oversight; Grants, which
includes Grants Officers (GO) and Specialists with regional and
functional portfolios executing Federal Assistance awards to
provide funding opportunities for grants and cooperative
agreements, in addition to executing property and travel grants;
and Contracts, consisting of Contracting Officers (CO) and
Specialists providing a variety of services pertaining to the
planning, development and execution of service and commodity
contracts, as well as Third Party Contracts (TPCs) and Personal
Service Contracts (PSCs)LEVEL OF EFFORT Hours for this full-time
position will be the core hours of Department of State: Monday
through Friday, 40 hours per week, 8 hours per dayTELEWORK This
designation does not guarantee telework privileges for the
contractor employee; however it may be situationalINL reserves the
right to expand the requirement for in-person presence at the
physical work location if the contractor employee is unable to
successfully perform the duties and responsibilities of the
position remotelyINL may also require the incumbent to report to
the physical work location additional days within a pay period as
required to support office or program needsGOVERNMENT FURNISHED
EQUIPMENT DOS will provide office space, computer, phone, and other
required equipment and supplies necessary to complete all job
requirementsDOS will own and maintain all government furnished
propertyCLEARANCE REQUIREMENT The Secret clearance is required for
this position; however, the contractor may begin work with an
interim Secret security clearanceLOCATION
The physicalworklocation is the INL/EX/GAPP Suite in State Annex
(SA-01), Columbia Plaza, 2401 E StNW, Washington, D.CTRAVEL
Travel is authorized in accordance with the awardTRAINING
Mandatory training provided for DOS-specific equipment, systems,
and processes (reference 13 FAM 300 Agency Mandated Training),
which shall be completed promptly and in accordance with Department
policyTravel related training may be required, if applicableDUTIES
AND RESPONSIBILITIES --- Supports INL/WHP office and office
director.
--- Keeps office and Office Director calendars up-to-date; makes
logistical arrangements for meetings; meets, clears, and escorts
visitors.
--- Makes and receives telephone calls; directs inquiries to
appropriate staff.
--- Completes time and attendance requirements for the office.
--- Ensures adequate supplies are available for the office and aids
in requesting new supplies when needed; initiates procurement
requests for the officeProcurement Sensitive: Unauthorized
disclosure of this information violates the Procurement Integrity
ActSee FAR 3.104 SBU - CONTRACTING AND ACQUISITIONS
--- Makes travel arrangements; maintains travel log while staff is
on travel; submits travel vouchers upon completion of travel;
maintains familiarity with travel regulations to facilitate
approvals.
--- Coordinates onboarding of incoming INL staff, including
securing IT log-on, handling safe combinations, preparing door
signs, distributing supplies, and preparing onboarding
materials.
--- Coordinates with other INL offices on tasks related to office
repairs, new equipment requests, movement of phones or computers,
and others.
--- Assists in tracking office deadlines to meet required taskers
for bureau and department leadership.
--- Schedules meetings, appointments, calls, and conferences in
accordance with INL/WHP management instructionsEnsures preparatory
materials reach INL/WHP management in advance of eventsReschedules
appointments when it is clear that WHP Director or Deputy will not
be able to make a commitment.
--- Follows up on email inquiries and telephone conversations and
takes appropriate steps to ensure that necessary action is
completed as quickly as possible.
--- Aids in preparing correspondenceMaintains suspense records on
all correspondence and action documents and follow up to ensure a
timely reply or action.
--- Schedules large meetings and conferences; selects time and
location, notifies participants, coordinates escorts and arrival,
ensures that all requirement materials and services are provided in
a timely manner, attends meetings and takes notes, and prepares
reports of the proceedings.
--- Serves as the office records management point of contact,
providing updates to the INL/WHP SharePoint site as needed and
ensuring appropriate records filing practices, consistent with
Department and Bureau guidelines.
--- Serves as note-taker for meetings as required.
--- Completes services considered closely associated to inherently
governmental activities, including but not limited to the
following: aWork in a situation that permits or might permit access
to confidential business information or other sensitive information
(Other than situations covered by the National Industrial Security
Program described in FAR 4.402(b))bDissemination of information
regarding agency policies or regulations, such as conducting
community relations campaigns, or conducting agency training
coursesMINIMUM QUALIFICATIONS --- U.SCitizen--- A Bachelor's degree
from an accredited institution and two to ten years' experience at
the equivalent GS-12 or higher level; or an Associate's degree from
an accredited institution and a minimum of ten years' experience at
the equivalent GS-12 or higher level; --- At least eight years'
experience in relevant field;
--- Knowledge of, and demonstrated experience using, Microsoft
Office Suite;
--- Knowledge of, and skill in, correct usage of English grammar,
spelling, punctuation, capitalization, and style;
--- Demonstrated experience in the use of the telephone and
voicemail; PREFERRED QUALIFICATIONS --- Active security clearance
or have held an active security clearance within the last 12 months
from date of solicitation--- Demonstrated proficiency in computer
and web-based applications, including Microsoft Office Suite,
SharePoint, Adobe Acrobat, WebEx, and Google Meet--- Demonstrated
skill and ability in managing multiple concurrent activities of
varying complexity, with changing priorities and short turn-around
times--- Demonstrated ability to provide excellent customer
serviceAbility to communicate effectively, both orally and in
writing, with a wide range of stakeholders--- Demonstrated ability
to establish and maintain effective relationships, including with
those in a senior management role--- Prior demonstrated
executive-level administrative and business process experience---
Proven record of contributing to the efficient functioning and
sound organization of an office or work unit and experience
applying regulations and/or policies to guide work in an office
setting--- Familiarity with Department of State systems such as
TATEL and E2 and with State Department formats--- Spanish language
proficiencyIMPORTANT NOTE: This is a Best Athlete Selection
Process! With this in mind, please ensure that the required and/or
desired experience is reflected on your resume to receive fair and
competitive considerationCome onboard with a company that Values
its Employees! *Celestar, a Veteran Owned Company, is Very
Competitive with Salaries and BenefitsAs an example, we offer
Company Paid Benefits that include Employee and Family Dental
Insurance, Employee Health InsuranceWe also offer a 401k retirement
company match, paid Holidays and Personal Time OffCelestar is an
Equal Opportunity/Affirmative Action Employer.All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, age, protected
veteran status, disability status, gender identity or national
origin.
Keywords: CELESTAR CORPORATION, Washington DC , Office Management Specialist (INL) with Security Clearance, Executive , Washington, DC
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